FrontLine Purchasing
Purchasing management. Use as a standalone system or integrated with FrontLine Maintenance Management and Stock Control for the ultimate supplier and supplies management solution
Overview
FrontLine Purchasing provides you with the straightforward ability to manage every process step throughout the purchase lifecycle:
- Purchase Requisition
- Purchase Order
- Goods receiving
- Invoice checking
The system can allow you to opt out of a particular activity, in accordance with your operational preferences.
You can raise purchase requisitions and generate purchase orders for goods - including services - from external suppliers or contractors, and then process the associated goods and invoices received. As an alternative to regular purchase orders, service orders can be used to initiate an open-ended purchase contract with a supplier. Service orders are ideal when the quantity and price of a service may vary from week to week. Service orders can be closed at any time, offering you maximum flexibility with the assurance of full financial control.
Benefits of using Purchasing and Stock Control together
When you use FrontLine Purchasing together with Maintenance Management and Stock Control as an operational suite, you'll gain maximum advantage from the integrated systems' powerful features - most notably in respect of automated stock re-ordering and maintenance job costing.
Automated re-ordering
When the on-hand quantity of a critical stock item falls below a minimum pre-defined level in the system, a replenishment requisition or purchase order is automatically created. Panics can be avoided.
Maintenance Job Costing
The price of a stock item entered at the time of ordering is passed directly to the stock control system - and subsequently to a maintenance work order when the item is drawn from store for use on a job. You'll save time and increase data accuracy. If there's a price change after an item is ordered, the price update is automatically processed in other modules of the integrated suite.
Features
- Comprehensive order header information
- Four order types (Normal, Blanket, Call-out and Service)
- Line level ordering with cost assignment to:
- Work order
- Asset
- Cost centre / cost code
- Project / Item
- Fast progressive searching
- Easy day to day operations for:
- Goods receiving
- Multiple receipts / part delivery / call-off
- Over delivery
- Incomplete delivery / early order completion
- Returns
- Invoice checking
- Multiple invoices
- Service invoices
- Adjustment
- Credit note processing
- Multiple credits
- Secure approval process with order value capping
- Fast data input featuring quick-select dropdowns
- Comprehensive supplier details
- Foreign currency support
- Multiple VAT rate support
- Support for Consignment, Perishable and Serialised goods
- Automated, flexible re-ordering for stock items
- Comprehensive reporting suite including:
- Order status / Outstanding orders
- Batch Printing of orders
- Supplier reports
- Accruals
- Customisable reports and purchase order layouts
- Security control with 6 levels of access
Links to other FrontLine modules
| FrontLine Module | Data Transfered |
|---|---|
| Maintenance | Key work information available on orders screens Parts costs automatically transferred to work orders |
| Stock | Fully automated re-order processing based on nine criteria Delivery and pricing updates based on goods receipts and invoicing Supplier information with automatic part supplier creation |
| Financials | Project actuals for capital expenditure (by project and item) Budget actuals (by cost centre and cost code) |