The FrontLine Purchasing module gives an Engineering or Facilities Maintenance department the capability to generate Purchase Orders or Purchase Requisitions for stock, non-stock or services from a nominated supplier and to be able to follow that order through the various processing stages, delivery, invoice checking etc. This module can be used as a “stand alone” program or interfaced with the FrontLine Maintenance and/or Stock Control modules.

We have put this guide together to allow you to get on with evaluating the software system quickly – rather than having to learn the basic system functionality from a typical system help file. Knowledge of the full system functionality can be gained by attending the one-day Purchase Orders Course.

To install this module please go to the previous section on “Installation and Navigation” in the Maintenance Management Module section and follow the instructions. Please remember that this product can be installed as part of the suite (all modules) or can be evaluated and run on its own,

When goods are delivered they can be received through this option. If they are stock items they will automatically update the current stock levels in the Stock module (if installed). The system copes with partial, multiple or complete deliveries against a single order.
(Fig. 2)

Invoice checking is the final stage of the order process. The cost of each item is checked against the original order. Adjustments can be made for price changes, as appropriate. On completion of the invoice checking process, stock prices will be updated to the current rate.
(Fig. 3)

If you have returned goods and received a credit note or if a credit has been issued to amend the price of an invoiced item, then this screen should be used to process the change. The value of the credit will be passed to the Stock and Maintenance modules where applicable (if installed). (Fig. 4)

This option allows you to return goods to a supplier based on the original delivery note. The system will automatically reduce the stock levels in the stock module (if installed). It will also issue a return note for you to enclose with the shipment. (Fig. 5)

Automated Re-ordering only works in conjunction with the Stock Module (if installed). When stock items fall below a predefined level, the system will generate Purchase Orders to replenish your supplies. All you need do is; reject, amend or accept the recommended quantities for re-order. (See Fig. 6)

Fig. 6

The Supplier table keeps a list of all the people with whom you do business. The screen contains information about the supplier such as name, address and contact details etc. Supplier information can be viewed by both the Purchasing and Stock Control Module (if installed).
(See Fig. 7)

Fig. 7