| Whether you are
an experienced CMMS (Computerised Maintenance Management
System) user or a company moving
from a paper or spreadsheet based maintenance system,
Shire's FrontLine Maintenance Management Module
is well worth taking the time to explore.
We have put this guide together
to allow you to get on with evaluating the system
quickly - rather
than having to learn the basic system functions and
navigation from typical computer system “help
files”.
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Click on the desired icon to learn
more
Frontline Maintenance Module toolbar icons |
| Above we see the main
FrontLine Maintenance module tool bar. The number of
buttons can be reduced depending on how much of the
system you wish to implement. |
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This
is an optional level in the system and allows users
such as Contractors to group together a collection
of Sites under a single Client. The system will also
allow you to create multiple Clients. Against each
client you can hold key information. (See
Fig. 1) |
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It
is essential to create at least one site under which
you record your assets. The system will allow you to
create multiple Sites and link them to Clients (if
required). Like ‘Clients', you can hold
key information such as address, telephone number,
contact and service details (optional).
(See Fig. 2) |
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Assets
are at the centre of the FrontLine Maintenance system
and are key to all the activities you wish to carry
out. Anything you plan, schedule, record or create
will relate directly to a unique asset record. From
the asset register you will be able to view and set
planned work, look at job history, documents and other
details etc. The Asset detail screen holds the key
information on the assets within each site. This screen
can be customised to reduce or increase the number
of visible fields or to change the field labels. Through
the “Documents” tab you can set up links
to other electronic files (databases, Word documents,
spreadsheets, CAD drawings, digital photos, scanned
documents etc). (See Fig. 3) |
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Under
this section a “library” of planned and
frequently done tasks is created. Against each task
the details such as; Description, job notes, readings/condition
monitoring, trade, number of men, permits etc can be
stored. This information is transferred through to
the work orders/job sheets generated by the system.
Again, through the “Documents” tab you
can set up links from the task to other electronic
files (databases, Word documents, spreadsheets,
CAD drawings, digital photos, scanned documents etc). (See Fig. 4) |
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Within
this area, you can schedule items such as safety checks,
instrument calibration, ladder inspections, lifting
gear inspections, fire extinguishers etc. (See
Fig. 5) |
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This
is the “history pot”. An event is created
automatically when a Work Order is signed off as complete
or one can be created, ad-hoc (without a full work
order being raised).
Events are the basis for most of the reports generated
by the system. Within this section the details of
each event (stored in date & time order) can
be opened and viewed on the screen or through the
reporting section printed to hard copy.
(See
Fig. 6) |
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The
planner shows the status of all assets that have scheduled
tasks and calendar reminders allotted (over a "rolling" 2
year period).
From this screen you can view the progress of a
planned task, reschedule it, release work to the
maintenance staff/contractors and even close completed
jobs/work orders.
(See Fig. 7) |
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This
form allows a quick and simple entry of "Work
Requests" into the system. The quality of the
data received can be improved by using the selectable
mandatory field entry - shaded blue. As an added measure
of control, work requests will need to be authorised
before they become active work orders. The “Work
Request” screen can be shared out over a network
and used to replace and automate an existing job request
docket system. (See Fig. 8) |
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This section shows details of
all jobs within the system (PM work orders, corrective
work orders and work requests – both open and
closed). There is a comprehensive search and
select menu, allowing you to locate particular jobs
easily.
Detailed information is shown for existing jobs and
you can create new work orders, authorise work orders,
assign and prioritise the work for team members or
contractors and sign off completed jobs.
(See Fig.
9) |
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The
personnel section holds a comprehensive record of people
who may either request work to be done or actually
carry out the work (contractors or maintenance
staff members). For the latter, you may wish to assign them
to a team and include their trade and rate of pay (for
job costing). Through the “documents” tab,
you can attach training records and accreditation by
setting up links to other electronic files (databases,
Word documents, spreadsheets, CAD drawings, digital
photos, scanned documents etc). (See
Fig. 10) |
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TThe
Suppliers section keeps a record of those people who
provide equipment, spare parts and services to your
business. The screen holds full contact details - names,
addresses, phone numbers etc. Again, through the “Documents” tab
you can set up links from the task to other electronic
files (databases, Word documents, spreadsheets,
CAD drawings, digital photos, scanned documents etc
and
files and even link to their web site). (See Fig. 11) |
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The
Code Tables hold lists of YOUR predefined values for
many of the "look-up" fields seen in the
various sections of the system. By loading these tables
as part of the initial set-up process, you will save
time and also improve the quality and integrity of
your data by ensuring a consistent approach – this
is especially important when you come to analyse the
data through reports. (See Fig. 12) |
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The
90+ standard reports are held in 10 specific groups,
within this section. Each report has its own selection
and sort criteria screen.
In addition to the standard
reports, the end user has an option to create their
own variations adding things
such as barcodes, logos, pictures etc to both work
orders and standard report formats |
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|
 To
download a printable (pdf) version click here
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